Scanning and Document Processing

ORION ScanIT for MS SharePoint: SCAN, INDEX & STORE all your DOCUMENTS directly into SHAREPOINT

The ORION Scan for MS SharePoint (2003 & 2007) software has been developed specifically to enable customers to add scanned documents fast and efficiently to Microsoft? SharePoint? libraries and/or portals.

ORION Scan for Microsoft? SharePoint? software in 4 easy steps:

• SCAN - the documents are converted to digital images;
• OCR - the documents are converted to digital text and Searchable PDFs;
• VALIDATE - the documents are checked and meta-data can be added;
• SEND - the documents are send to MS SharePoint.

SCAN

During the Scan step batches of documents are fed in the scanner and converted to digital images. The speed is depending on the scanners capabilities, starting at 25 pages per minute, up to over 200 pages per minute! Single- or double-sided. Advanced scanning techniques such as VRS and iTresholding enable perfect quality scans for every document, also those difficult, hard-to-read documents. Orion Scan supports virtually every available document scanner on the market and many multi-function copiers.

OCR (Optical Character Recognition)

The OCR module enables you to convert the digital image to digital text. This module works in the background and is invisible for users. The result is a so-called "Searchable PDF" document, which allows users to search for documents based on their content and to search for text in the document.

VALIDATE

Orion ScanIT offers the capability to validate the scanned documents and add meta-data to them, such as Supplier, Customer or Project data. This data can be retrieved from or checked against existing databases. Drop-down list-boxes, check-boxes, default values, masks, etc, further speed up data-entry and reduces errors. ScanIT offers also direct access to SharePoint defined fields, such as choice- and list/lookup fields.

SEND

The scanned documents can be send to the Microsoft? SharePoint? server or any other local or remote server. The documents are stored as Tiff or (Searchable) PDF in sites and libraries based on the document meta-data. It is also possible to determine the names and store the meta-data in columns.

PROCESSING

You can process the documents further in Microsoft? SharePoint?. This can be configured by you or your Microsoft Solution Provider. You can track the progress through for instance using Microsoft Business Notifications.

RETRIEVAL

Since the documents are linked directly to Microsoft? SharePoint? records, you can easily find and retrieve the documents through the Microsoft? SharePoint? using the standard Navigate functions.

Features:

• Low to High volume scanning capability (from 100 to over 200,000 Pages/Day)
• High volume export to SharePoint server
• Automatic validation features using barcode and patchcode recognition
• Index validation features, such as SQL database lookups
• Direct access SharePoint choice fields and lookup fields
• OCR for zones or searchable PDFs
• Automatic Image enhancement
• Kofax VRS and Kodak iTresholding compatible
• Licensed per scan station, unlimited scans included
• Compatible with any ISIS driver compliant scanner