Orion ScanIT for MS SharePoint

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SCAN, OCR, INDEX & STORE all your DOCUMENTS directly into SHAREPOINT

The ORION Scan for MS SharePoint software has been developed specifically to enable customers to add scanned documents fast and efficiently to MS SharePoint sites, libraries and folders.

ORION ScanIT for MS SharePoint software is easy:

CAPTURE - the documents are scanned and imported as digital images;
PROCESS - the documents are OCRed and data is extracted;
VALIDATE - the documents and data are checked and corrected;
EXPORT- the documents are send to MS SharePoint as Searchable PDFs.

CAPTURE

During the Capture step batches of documents are fed in the scanner and converted to digital images. The speed is depending on the scanners capabilities, starting at 25 pages per minute, up to over 200 pages per minute! Single- or double-sided. Advanced scanning techniques such as VRS and iTresholding enable perfect quality scans for every document, also those difficult, hard-to-read documents. Orion Scan supports virtually every available document scanner on the market and many multi-function copiers.

OCR (Optical Character Recognition)

The OCR module enables you to convert the digital image to digital text. This module works in the background and is invisible for users. The result is a so-called "Searchable PDF" document, which allows users to search for documents based on their content and to search for text in the document.

OCR also enables you to capture and extract data from the image, like an Ordernumber or Bankaccount. This can be done by either defining a capture zone or capture rule.

VALIDATE

Orion ScanIT offers the capability to validate the scanned documents and add meta-data to them, such as Supplier, Customer or Project data. This data can be retrieved from or checked against existing databases. Drop-down list-boxes, check-boxes, default values, masks, etc, further speed up data-entry and reduces errors. ScanIT offers also direct access to SharePoint defined fields, such as choice-, list/lookup- or active directory fields.

EXPORT

The scanned documents can be send to the MS SharePoint server or any other local or remote server. The documents are stored as Tiff or (Searchable) PDF in sites and libraries based on the document meta-data. It is also possible to determine the names and store the meta-data in columns.

PROCESSING

You can process the documents further in MS SharePoint. This can be configured by you or your Microsoft Solution Provider. You can track the progress through for instance using Microsoft Business Notifications.

RETRIEVAL

Since the documents are linked directly to MS SharePoint records, you can easily find and retrieve the documents through the MS SharePoint using the standard Navigate functions.